# Everyday – Dein privater Assistent

> Inbox, calendar, notes: tasks an assistant handles reliably today.

- [AI Email Assistant: What to Hand Over and What to Keep](https://dein-privater-assistent.de/en/everyday-automation/ai-email-assistant/): An AI email assistant is worth using for drafts, thread summaries and replies you keep putting off. Give it the facts, the tone and the goal of the message, cap the length, and always read the draft before sending. Built-in tools in Outlook and Gmail handle routine replies; a chat assistant with a template handles the tricky ones.
- [AI Meeting Notes: Tools, a Prompt That Works, Consent](https://dein-privater-assistent.de/en/everyday-automation/ai-meeting-notes/): AI meeting notes come from two steps: speech recognition turns the call into a transcript, then a language model condenses it into decisions, action items with owners and open questions. Use a fixed template, check names and dates against the transcript, and tell everyone up front that the meeting is being transcribed. Secret recording is illegal in many places.
- [Summarize a PDF with AI Without Missing Pages](https://dein-privater-assistent.de/en/everyday-automation/summarize-pdf-with-ai/): To summarize a PDF with AI, upload it to an assistant such as ChatGPT, Claude or Gemini and tell it the purpose, the sections you want and a length. The summary becomes trustworthy once the model gives a page number and a short verbatim quote for every claim. Run scanned PDFs through text recognition first, or parts of them may never be read.
- [AI Scheduling Assistant: Four Levels, From Simple to Auto](https://dein-privater-assistent.de/en/everyday-automation/ai-scheduling-assistant/): An AI scheduling assistant works at one of four levels: booking pages where people pick a free slot themselves; assistants inside Outlook or Google Calendar that suggest times; tools that place tasks into calendar gaps automatically; and chat assistants that sort your week from a list. For most freelancers, the first level removes the biggest headache.

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